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Industrial supply credit application

Plants and maintenance teams buy MRO supplies on purchase orders, and their accounts payable team usually fills in the credit application. Here is what the application usually asks for, where the paper version slows down, and how to take it online.

See it online with your name Free PDF template
What industrial and MRO distributors ask for

Not every company asks for all of them, and some vary by state or city.

01
Accounts payable contactWho receives invoices, and the email address they go to.
02
Purchase order rulesWhether every order needs a PO number, and who may issue one.
03
Tax exemptionManufacturing or resale exemption certificates where they apply.
04
Bank referenceOften asked alongside trade references for larger accounts.
The core of every application

Whatever the trade, a commercial credit application comes down to the same six things.

01
The businessLegal name, trade name, EIN, entity type, years in business, address and phone.
02
The principalThe owner or officer who signs, with their contact details.
03
A personal guaranteeOften required for newer or smaller accounts, signed separately from the application.
04
Trade referencesUsually three suppliers who already sell to the applicant on terms and can say how they pay.
05
The credit requestExpected monthly purchases and the credit line they are asking for.
06
Signed termsYour payment terms, late charges and credit check authorization, signed and dated.
Where it slows down

01
AP fills it in, not the buyerThe form bounces between the plant and the office before it comes back.
02
References are other vendorsTheir AR teams answer reference requests when they get to them.
Online with Valtis Desk

Valtis Desk takes the core of the application online and emails the trade references for you. Items specific to your trade, like a license or job details, you collect at account setup as you do today.

01
Your branded linkvaltisdesk.com/apply/your-name with your logo and color, on your website, invoices, email signature or a QR code at the counter.
02
The applicant applies on their phoneBusiness details, the principal, an optional personal guarantee, three trade references, and a signature drawn or typed on screen.
03
References answer in one tapThe moment the application is signed, each reference gets an email with a short form. No login, no PDF, no phone call.
04
You decide with the whole fileWhen the last reference answers you get the audit PDF by email, then approve or decline and set the credit line and terms.
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Questions

Can the applicant's office complete it?

Yes. Anyone at the business can open the link and apply. The principal signs.

Can we see the status of each reference?

Yes. You see who has answered and when, and can nudge the rest.

Is there a contract?

No. Plans are monthly and you can cancel any time.

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