ValtisDesk

Lumber yard credit application

Builders and remodelers open accounts with a lumber yard before the first delivery, and the application is often a PDF they print, sign and bring back to the counter. Here is what the application usually asks for, where the paper version slows down, and how to take it online.

See it online with your name Free PDF template
What lumber yards ask for

Not every company asks for all of them, and some vary by state or city.

01
Authorized buyersThe people allowed to charge to the account, so the counter and the driver know who can sign for material.
02
Job accountsThe project name, address and owner for larger jobs, so you have the details on hand if a lien notice is ever needed.
03
Delivery instructionsWhere material is dropped and whether deliveries may be left without a signature.
04
Tax exempt statusA resale or exemption certificate when the buyer does not pay sales tax.
The core of every application

Whatever the trade, a commercial credit application comes down to the same six things.

01
The businessLegal name, trade name, EIN, entity type, years in business, address and phone.
02
The principalThe owner or officer who signs, with their contact details.
03
A personal guaranteeOften required for newer or smaller accounts, signed separately from the application.
04
Trade referencesUsually three suppliers who already sell to the applicant on terms and can say how they pay.
05
The credit requestExpected monthly purchases and the credit line they are asking for.
06
Signed termsYour payment terms, late charges and credit check authorization, signed and dated.
Where it slows down

01
The form lives on paperThe contractor prints it, fills it in by hand, and brings it back or sends a photo that is hard to read.
02
References are chased by phoneSomeone at the yard calls or emails each supplier, leaves messages, and waits for answers before the account opens.
03
The first load waitsUntil the account is approved the builder pays at the counter or the delivery is held.
Online with Valtis Desk

Valtis Desk takes the core of the application online and emails the trade references for you. Items specific to your trade, like a license or job details, you collect at account setup as you do today.

01
Your branded linkvaltisdesk.com/apply/your-name with your logo and color, on your website, invoices, email signature or a QR code at the counter.
02
The applicant applies on their phoneBusiness details, the principal, an optional personal guarantee, three trade references, and a signature drawn or typed on screen.
03
References answer in one tapThe moment the application is signed, each reference gets an email with a short form. No login, no PDF, no phone call.
04
You decide with the whole fileWhen the last reference answers you get the audit PDF by email, then approve or decline and set the credit line and terms.
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Questions

Do lumber yards require a personal guarantee?

Many do for newer or smaller contractors. On Valtis Desk the principal signs the guarantee separately, and the audit PDF records the text they agreed to.

Can a homeowner apply on the same form?

The form is built for businesses. Many yards handle homeowner accounts separately.

Can we keep our own terms?

Yes. Your terms appear right above the signature box, and the signed file keeps them.

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